Purchase Ledger Assistant

As a charter network of 25 schools, the organisation runs campuses in several cities. Food services serve about 30,000 meals a day. We started in 1947 and have grown to about 990 people.

Job summary

This role works with purchasing, receiving and vendors daily to clear exceptions and answer payment questions. Allegheny Unified School District runs AP in NetSuite with a three-way match against purchase orders and receiving. The company is based in New York City, the US. We are a distributed team spread across a few time zones. You will be employed through our employer-of-record partner in India, with a local contract and salary paid in Indian rupees. Core hours are 9:00 AM to 1:00 PM US Eastern.

Your responsibilities

• Process employee expense reports in Concur or Expensify
• Scan, file and retain invoice backup per the retention policy
• Pull invoice samples and payment documentation for auditors
• Resolve price and quantity discrepancies with buyers and vendors
• Reconcile vendor statements and chase missing credits
• Answer vendor calls and emails about payment status

What you need

• Experience with three-way match and PO-based invoicing
• Familiar with fraud controls around vendor bank changes
• Comfortable on the phone with vendors
• Intermediate Excel (VLOOKUP, filters, pivot tables)
• Working knowledge of an ERP such as NetSuite, SAP, Oracle or Microsoft Dynamics
• High school diploma required; associate degree in accounting a plus
• Accurate data entry at volume

Preferred

• Concur or Expensify
• Multi-entity AP

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

Pay and benefits

• Flexible hours
• Paid parental leave
• Annual team retreat
• Paid sick days

We are reviewing applications as they arrive, so apply early.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Allegheny Unified School District.