Department Assistant

Company overview

Production lines run 24/7 on rotating 12-hour shifts. Since 1907, the company has grown into a key supplier for OEMs in Lesser Poland Voivodeship and beyond. Most of the floor leads started as machine operators.

Role overview

We are creating this position because the workload has grown. You will be the first point of contact for the department's calls, mail and visitors. The work is on site and cannot be done remotely.

Responsibilities

Scan, file and organise documents in SharePoint. Book travel and reconcile expense reports in Concur. Prepare letters, reports and presentations in Word, Excel and PowerPoint. Coordinate catering and logistics for meetings and trainings. Enter data into the ERP or CRM and check it for accuracy. Greet visitors and arrange badges and conference rooms. Track department budgets and invoices in a spreadsheet. Take meeting notes and send out action items.

About you

3+ years of administrative or clerical experience. Professional phone manner. Organised and able to handle several requests at once. Comfortable learning new software systems. High school diploma or GED.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Perks and benefits

Salary range: PLN 6,300 - PLN 7,400/month

Private medical care. Extra annual leave days. Annual bonus. Cafeteria benefit system.

Tell us your notice period and what salary you are looking for.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Northmoor Manufacturing.